Privacy Notice for the Class of 2027/28
- About us
- Purpose
- Key terms
- Personal information
- Sharing your personal information
- Internal data transfers
- Retention of your information
- Continuation of the privacy notice
About us
The Data Lab runs the Masters Scholarship Programme with funding from the Scottish Funding Council (SFC) and with support from The Data Lab’s Partnership Programme. The Data Lab is part of the University of Edinburgh (charity number SC005336) with its primary address at Old College, South Bridge, Edinburgh EH8 9YL. If you have any questions about this privacy notice please contact us at info@thedatalab.com with the subject line “privacy notice”.
When you apply to The Data Lab Masters Scholarship Programme, we collect personal information from you in order to process your application. If your application is successful, we will process further personal information about you in order to administer the programme. Your institution will also collect personal information about you which will be processed by The Data Lab and/or SFC.
Purpose
We, The Data Lab, are providing you with this privacy notice to inform you about how we will use your personal data and about your rights under data protection law in relation to this personal information.
The Data Lab maintains several other privacy notices that are specific to services delivered.
Key terms
Personal information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number, email address, etc., and also online identifiers and location data such as IP addresses and mobile device IDs.
Special category data means personal information revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data related to your health or data concerning your sex life or sexual orientation.
Please see your institution’s own privacy notice for information about how any other personal information collected by it will be processed.
Personal information
The information we may collect from you or from your institution about you is set out below:
| Information collected | Reason for collecting it | Lawful basis |
| Contact Details: Name, address, email address (University and personal) | We collect this information so we can contact you about your application. If your application is successful we will also use this information to contact you in relation to your participation and opportunities at The Data Lab e.g. in relation to our networking events and in order to enable you to access our Microsoft Teams site, Community Platform and Learning Management System. | Contract / Steps prior to entering a contract. Legitimate interests – our legitimate interests being that we wish to contact you with useful information. |
| Application Information: SFC eligibility, University and course details, CV, previous education, work history, country of residence, reasons for applying plus any further personal data you choose to provide when applying or throughout the programme. | We collect this information from you in order to assess eligibility for the programme, ensure compliance with SFC requirements and to assess suitability for the requirements of the programme. We may also collect your CV and covering letter for the purpose of arranging an industrial placement for you as part of the programme. | Contract / Steps prior to entering a contract. |
| Demographics Information: This includes gender, age, nationality/ethnicity. | We collect this information from you in order to monitor the demographics of the programme and our services and help us to ensure we are providing equal opportunities. | Legitimate interests and substantial public interest. Our legitimate interests being that we wish to ensure our programme and services provides equal opportunities and to ensure it is marketed to a wide range of individuals. |
| Health Information: in relation to whether you will require any additional support to assist you in the programme. | We collect this information from you to ensure we adapt the programme to suit any additional needs you may have and to ensure the programme is as accessible as possible. | Contract / Steps prior to entering a contract and substantial public interest. |
| Programme Completion Information: Programme result, feedback, employment / study destination following the completion of the TDL Academy | If your application is successful we will collect this information in order to assist us in reviewing the success of the programme. | Legitimate interests, our interests being that we wish to ensure our funding is successful in helping students enter further studies or relevant roles. |
| Event Attendees: Dietary Requirements | We may ask you about your dietary requirements in order for us to provide you with suitable catering. This information could contain special category data, for example, it could relate to your religion. | Consent – we will only collect this information on the basis of your explicit consent. |
| Event Attendees: Photos | We may capture photographs or videos of you, for example at our events, we may use these photographs to promote The Data Lab Academy or our events on our marketing materials, e.g. our website. | Legitimate interests – our interests being that we wish to capture and promote our activities. We always endeavour to seek your consent before publishing an identifiable photo or video of you online on our websites or social media. You can contact us if, at any time, you would like your image to be removed. |
| Cookies Information: information collected about you by way of cookies when you interact with us via our platforms: this may include your IP address, browser type, operating system, country you are browsing from | Cookies are used to help ensure proper functioning of the platforms we communicate with you on. | If any cookies are used other than those which are strictly necessary, you will be asked for consent. Further information on cookies is provided on the cookies notices on our platforms. |
Sharing your personal information
We use third-party service providers and suppliers to deliver certain services. We put contractual arrangements in place with each of these providers to ensure that they are obliged to protect your personal data.
The following third parties may have access to your personal information for the purposes noted below:
- SFC: As your place is funded by the SFC, we are required to provide the SFC with your name and details of your course.
- Industrial Placement Providers: if you apply to participate in an industrial placement, we may share your contact details, course details, CV and covering letter with the providers of placement opportunities you are interested in.
- Software providers: we use a range of software providers in order to administer our business and The Data Lab programme. These providers include, but are not limited to, the providers of our email system, contact management system, document storage system, Microsoft Teams, the Community Platform and Learning Management System. Please note you will be required to sign up to The Data Lab Community Platform and The Data Lab Learning Management System (Articulate) as part of the programme.
- Event organisers: we may share your name and dietary requirements with our event organisers or hosts where they require these to operate the event, for example, to manage an entrance list or to provide you with appropriate catering.
- Consultants or service providers – we may use third-party consultants or providers where we require specialist assistance to deliver our services, for example, specialist training providers, marketing/technology specialists or recruitment specialists.
- Regulators, government departments, law enforcement authorities, tax authorities, accountants, insurance companies, auditors, lawyers and other professional advisers.
- Any relevant dispute resolution body or the courts.
Some of these entities may also be data controllers under Data Protection Law. However, in the first instance, you should contact us using the contact details above if you have any questions or concerns.
Please also note that where you post any personal data to your public profile on any of our online platforms, this will be visible to other users of the platform.
International data transfers
The information we collect from you may be stored inside the UK, the European Economic Area (“EEA”) or outside the EEA.
If you live or work outside of the EEA, we may need to transfer your personal information outside of the EEA to correspond with you. Where this applies, we will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this privacy notice.
We may transfer personal information outside the EEA where our service providers host, process, or store personal information outside the EEA. Where this is the case, we ensure that appropriate safeguards are put in place to ensure that the transfer of your personal information complies with data protection legislation.
Retention of your information
We will retain your personal information for as long as we reasonably require in light of the purpose(s) for which we are holding it and all relevant legal, commercial and operational considerations.
As a Scottish Innovation Centre, we may have to comply with statutory retention periods as required by our funders.
Continuation of the privacy notice
Please find the second part of our privacy notice here: https://www.ed.ac.uk/data-protection/notice. This is the generic part of every University of Edinburgh privacy notice.
If you require this document in an alternative format please contact The Data Lab, by email: info@thedatalab.com or telephone: 0131 651 4905